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Federal Agency Public Access Compliance

A Research Guide summarizing the Federal public access policies resulting from the US Office of Science and Technology Policy memorandum of February 2013.

Implementation Timeline: NIST

Publications Implementation: October 2015

  • Standard language regarding public access to data and publications included in Terms and Conditions for grants and contracts in October 2015.

Data Implementation: October 2015

  • Standard language regarding public access to data and publications included in Terms and Conditions for grants and contracts in October 2015.

Reference(s):

Compliance Monitoring: NIST

Notes regarding compliance:

  • NIST will utilize data from PubMed Central, other reference sources, grant and cooperative agreements, and contract reports to determine compliance; compliance will be enforced through annual performance reviews at both staff and management levels. 
  • Non-compliance with requirements by staff and funding recipients will result in penalties; policies will evolve over time.

Reference(s):

Publication and Data Repositories: NIST

Publication Repository: PubMed Central.

  • NIST will partner with the National Institutes of Health (NIH) to utilize the existing PubMed Central(PMC) repository system to serve as the repository of full-text peer-reviewed scholarly publications for NIST, leveraging off of the well-established search, archival, and dissemination features of PMC.

Data Repository: Not specified. Catalog entry of metadata into the Enterprise Data Inventory is required.

  • The Enterprise Data Inventory (EDI) is a catalog of the datasets that are generated via NIST-sponsored research to enable researchers to link those datasets to the scientific literature, other datasets, etc.
  • The metadata describing the scientific data contained in the EDI will include, at a minimum, the common core metadata schema in use by the federal government.
  • The NIST EDI serves not as a repository of study data but as an index containing information that describes a data set (i.e., metadata) and information about where and how to access the data.

Reference(s):

FAQ: NIST

What is the embargo period for publications and datasets?

12 months for publications. Public access to the full text will be provided without charge no later than a 12-month embargo period following publication, although NIST reserves the right to shorten or extend the embargo period.

Reference(s):

Where can I find the full Public Access Policy?

Does this agency require a data management plan (DMP)?

Yes. All grants, contracts, and cooperative agreements will include requirements for data management planning. DMPs of extramural scientists seeking funding will be evaluated, and the quality of DMPs will be considered in funding decisions. 

Reference(s):

How do I comply with the public access policy and submit a publication?

Manuscripts resulting from funded work must be submitted directly to the NIH Manuscript Submission System (NIHMS).

Reference(s):