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Federal Agency Public Access Compliance

A Research Guide summarizing the Federal public access policies resulting from the US Office of Science and Technology Policy memorandum of February 2013.

Implementation Timeline: NASA

Publications Implementation: Not specified.

Data Implementation: Not specified.

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Compliance Monitoring: NASA

Compliance monitoring:

Appropriate mechanisms and metrics will be developed to ensure that funding recipients are made aware of their obligations and to monitor whether awardees have complied with their DMPs. Compliance will be verified by program officers by evaluation of required project reports; if necessary, continuing funds may be withheld in cases of noncompliance.

Compliance monitoring applies to:

  • Basic and applied scientific research across all NASA organizations.
  • All research proposals or project plans submitted after the plan becomes effective.
  • Both intramural and extramural research projects regardless of funding mechanism (grants, cooperative agreements, contracts, or internal Agency funding processes).

Compliance requirements and consequences for noncompliance will be clearly detailed in award instruments and enforced. Publications cited in required reports (e.g., annual progress and final reports) must be present in the repository. Publications absent from the repository will result in a request to the corresponding author to remedy the defect. Ongoing evaluation of compliance and alerting noncompliant authors will be accomplished using progress and final reports and FundRef.   

Compliance with the requirement for deposition of as‐accepted papers and metadata into PMC for NASA authors will be strengthened via clear promulgation and vigorous enforcement of an appropriate Agency NASA Policy Directive (NPD) and NASA Procedural Requirement (NPR).

Reference(s):

Publication and Data Repositories: NASA

Publication Repository: PubMedCentral/PubSpace

Data Repository: Not specified

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FAQ: NASA

What is the embargo period for publications and datasets?

The default embargo period for full text open access under the OSTP Memorandum is 12 months from appearance in the published journal.  This standard embargo period is also the maximum and most common period for PMC and would be retained by NASA in utilization of that system.

Reference(s):

Where can I find the full Public Access Policy?

Does this agency require a Data Management Plan (DMP)?

All proposals or project plans submitted to NASA for scientific research funding will be required to include a Data Management Plan (DMP) that describes whether and how data generated through the course3 of the proposed research will be shared and preserved (including timeframe), or explains why data sharing and/or preservation are not possible or scientifically appropriate  At a minimum, DMPs must describe how data sharing and preservation will enable validation of published results, or how such results could be validated if data are not shared or preserved.

DMPs must provide a plan for making research data that underlie the results and findings in peer reviewed publications digitally accessible at the time of publication or within a reasonable time period4 after publication.

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How do I comply with the public access policy and submit a publication?

NASA is using PubMed Central (PMC) to permanently preserve and provide easy public access to the peer-reviewed papers resulting from NASA-funded research. The publication repository will be called PubSpace, and will be available in Fall 2016 for all research funded in 2016 or later. 

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