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Federal Agency Public Access Requirements

A Guide to Funded Research Public Access Plans and Processes

Submission Policy Essentials | NASA

Effective:  Extramural research grants and cooperative agreements awarded after November 28, 2016

Who Submits:  PI’s or 3rd parties (e.g., co-PI’s, authors, delegates)

What to Submit:  Final peer-reviewed manuscript accepted for publication

Format:  Wide range of electronic word-processing formats acceptable

Where to Submit:  NIH Manuscript Submission System

Repository:  PubSpace

Embargo Period:  12 months post-publication


  • ORCID Registration

Awardees submitting to the NASA’s PubSpace repository through the NIH Manuscript Submission (NIHMS) system must login using an ORCID ID to complete the process.

What is ORCID?

Awardees without an ORCID can register for one at Please allow three business days from registering an ORCID ID before logging into the NIHMS system.

As part of the ORCID/NIHMS submission process, awardees will also need to allow NASA to have access to their ORCID record as a trusted third-party.  To do this, click the “Authorize” button at the bottom of the ORCID screen following login to the NIHMS.

  • Third-Party Submissions

The NIHMS allows third parties to submit manuscripts to NASA’s PubSpace repository on behalf of authors or awardees. Third party submitters will need to login using an NCBI account (register here), or by logging into NCBI by using their UW-Madison credentials.



How to Self-Submit Manuscripts | NASA

Submit with BuckySubmit | NASA

BuckySubmit is a time-saving, one-stop service that submits grant awardees’ soon-to-be-published manuscripts to a single or multiple federal agency repositories for them.

Want to know more? Contact the UW-Madison Public Access Service at (608) 262-6594 or

Monitoring Compliance | NASA

Funded publications cited in required reports (e.g., annual progress and final reports) must be present in the repository. Non-compliance is addressed administratively, and may delay or prevent awarding of funds.