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Federal Agency Public Access Compliance

A Research Guide summarizing the Federal public access policies resulting from the US Office of Science and Technology Policy memorandum of February 2013.

Implementation Timeline: DOT

Publications Implementation: December 31, 2015

Data Implementation: December 31, 2015


Compliance Monitoring: DOT

Compliance Monitoring: 

  • DOT will develop policies to ensure new awards to researchers or institutions are not finalized until the awardee has successfully satisfied all terms of previous awards from DOT, including compliance with publication requirements and Data Management Plans.
  • There will be one publicly-accessible record for each completed research project that contains the research project description and links to any associated publications and data (as referenced in the DOT Public Data Listing). These records will be reviewed periodically by DOT staff to ensure compliance with the terms of the Public Access Plan. 
  • The DOT will develop an enforcement and compliance mechanism for this Public Access Plan which ensures that we measure and report on the Publication and Digital Data Set submission activity associated with all intramural and extramural activities.
  • The mechanism includes tracking unique researcher IDs and funding agreement numbers in major research indices, such as the Transportation Research Board’s TRID database, the SHARE (the SHared Access Research Ecosystem) database, and FundRef database (which tracks funding agreement numbers for research published in peer-reviewed publications) to determine what has been published


Publication and Data Repositories: DOT

Publication Repository:  DOT National Transportation Library (NTL) digital repository

  • This plan requires that authors and/or Operating Administrations submit to the DOT National Transportation Library (NTL) digital repository all Publications that meet the Scope criteria, unless specifically precluded by privacy, confidentiality, or National/Homeland security concerns. 

Data Repository: Not specified.

  • In the DMP, researchers will propose their strategy(ies) to deposit Digital Data Sets resulting from DOT-funded Scientific Research in a repository that enables and allows for Public Access and sharing.



What is the embargo period for publications and datasets?

12 months following publication.

  • Publications are to be freely available to the Public no later than 12 months following publication. Terms and conditions of the award may permit negotiation of this embargo period, as required. The determination of a 12 month embargo period is based upon our understanding of the timeline set forth in the February 22, 2013 OSTP Memorandum.

Where can I find the full Public Access Policy?

Does this agency require a data management plan (DMP)?

Yes. All DOT-funded research proposals, intramural and extramural, must include a supplementary document labeled “Data Management Plan” (DMP). In addition to providing long-term Digital Data Set preservation and storage location information, such DMPs may also discuss why longterm preservation and/or Public Access cannot be justified, if applicable. 

How do I comply with the public access policy and submit a publication?

Not specified.

  • DOT will establish a step-by-step process for submission of Publications to the repository upon acceptance for publication. This will include submission of metadata describing authors, journals, and original publishers for any peer-reviewed articles subject to the terms of this plan.