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Federal Agency Public Access Compliance

A Research Guide summarizing the Federal public access policies resulting from the US Office of Science and Technology Policy memorandum of February 2013.

Implementation Timeline: DOE - IES

Publications Implementation: Fiscal Year 2012

Data Implementation:

  • Data sharing requirement for Goal 4 Effectiveness grants established in Fiscal Year (FY) 2013.
  • Data sharing requirement for Goal 3 Efficacy and Replication grants established in FY 2015.
  • Data sharing requirement for the Research Networks on Critical Problems of Policy and Practice competition established in FY 2016.

Reference(s):

Compliance Monitoring: DOE - IES

Publications compliance monitoring:

  • Grantees are required to carry out the policy requirements and to report progress and problems through the regular reporting channels (e.g., annual reports, phone calls with Program Officers).
  • IES expects that compliance with the public access to research requirements will continue for final manuscripts accepted for publication after the grant has been completed.
  • In cases where the grantee is non-compliant with the policy's requirements, subsequent awards to individuals or institutions may be affected.

Data compliance monitoring:

  • Grantees are required to provide access to the final research data from grants in a timely fashion, and no later than the time of publication in a peer-reviewed scholarly publication.
  • Beginning in FY2016, contractors that do not provide their final data set to IES as part of their contract are required to provide access to their final research data as described for grants above.
  • Specifically, contractors must propose a data management plan at the start of each study.
  • For data collected by the contractor, plans must include which data will be collected, how the data will be stored, the method of sharing, documentation that will be created for the file, and how the researchers will protect the rights and privacy of human subjects at all times.

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Publication and Data Repositories: DOE - IES

Publication Repository: Educational Resources Information Center (ERIC)

Data Repository: Not specified.

  • IES suggested data repositories
  • There are alternative methods that researchers can use for providing access to data, and IES anticipates that investigators will decide to use a particular method based on a variety of factors, including size and complexity of the dataset, sensitivity of the data collected, and anticipated number of requests for data sharing.
  • The available methods include the (1) investigator and institution taking on the responsibility for data sharing, (2) use of a data archive or data enclave, or (3) use of some combination of these methods.

Reference(s):

FAQ: DOE - IES

What is the embargo period for publications and datasets?

  • The embargo period for publications is 12 months after the publisher's official date of final publication.
  • IES expects timely release of shared data files following the completion of a research study. In general, IES anticipates that the data will be shared no later than the acceptance of the main findings from the final study dataset in a peer-reviewed scholarly publication and that data will be available for at least 10 years. 

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Where can I find the full Public Access Policy?

Does this agency require a data management plan (DMP)?

Yes. Applications must include a data management plan that describes the method of data sharing, types of data to be shared, and documentation that will be created to promote responsible use of data.

Reference(s):

How do I comply with the public access policy and submit a publication?

IES-funded investigators must electronically submit final, peer-reviewed manuscripts resulting from research supported in whole or in part by IES to the Educational Resources Information Center (ERIC, http://eric.ed.gov) upon acceptance for publication in a peer-reviewed journal.

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