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Federal Agency Public Access Compliance

A Research Guide summarizing the Federal public access policies resulting from the US Office of Science and Technology Policy memorandum of February 2013.

Implementation Timeline: DOD

Publications Implementation: Voluntary submission starting by the end of calendar year 2015. Implementation of public access policy starting in the fourth quarter of 2016.

Data Implementation: Voluntary submission starting by the end of calendar year 2015. Implementation of public access policy starting in the fourth quarter of 2016.

  • The Department anticipates that implementation of the proposed public access policy in contract, and grant and agreement regulations will be completed in the fourth quarter of FY16.
  • The regulations will stipulate that public access requirements are not retroactive and do not apply to research programs awarded before the policy effective date.
  • Before the policies are in place, at the end of FY15 and beginning in FY16, DoD will begin pilot projects for voluntary submission of intramural, contract and grant journal articles and data sets. 


Compliance Monitoring: DOD

Compliance monitoring undetermined.

DOD comments regarding compliance monitoring:

  • Upon completion of the Code of Federal Regulations (CFR) rulemaking process, DoD components will implement compliance tracking and enforcement for data management plans for intramural research, and through contracts and grants.
  • Defense Technical Information Center (DTIC) will establish compliance metrics in FY15.
  • DoD will explore the use of a database and federal data sources such as and the Federal Data Procurement System as the basis for the compliance and tracking system for both journal articles and digitally formatted scientific data sets from research.


Publication and Data Repositories: DOD

Publication Repository: The DoD plans to use the Defense Technical Information Center's (DTIC) database system to serve as a repository of full-text scholarly publications.

Data Repository: The DoD goal is to implement a decentralized approach for storing data in public repositories, with a centralized data catalog/locator at DTIC to consolidate the metadata for compliance, measurement and discovery. 



What is the embargo period for publications and datasets?

Final peer reviewed journal articles will be available without charge following a 12-month embargo period starting on the date of publication.


Where can I find the full Public Access Policy?

Does this agency require a data management plan (DMP)?

Yes. For each DoD research effort, funded in accordance with 10 United States Code (U.S.C.) §2358, a new requirement will be developed for inclusion in funding instruments directing the submission of a Data Management Plan that either conforms to a format specified by the funded institution or such other format that meets the requirements of the prospective policy. If, for legitimate reasons, the data cannot be preserved and made available for public access, the plan will include a justification citing such reasons.


How do I comply with the public access policy and submit a publication?

To be determined.