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Federal Agency Public Access Compliance

A Research Guide summarizing the Federal public access policies resulting from the US Office of Science and Technology Policy memorandum of February 2013.

Implementation Timeline: CDC

Publications Implementation: July 2013

Data Implementation: October 2015

In general, datasets intended for release or sharing, irrespective of publications, should be made available within 30 months of the end of data collection. 


Compliance Monitoring: CDC

Intramural research proposals: Intramural compliance will be monitored using the eClearance system (CDC system for clearing scientific information for dissemination). 

Extramural research proposals: Extramural compliance will be monitored through Research Performance Progress Reports (RPPRs). 

Additional compliance monitoring: The eClearance reporting system will be used to generate reports showing the current compliance level for intramural publications. These reports will be generated monthly and given to each CIO. The CIOs can also run adhoc reports any time.


Publication and Data Repositories: CDC

Publication Repository: CDC will use its CDC Stacks digital repository system for storage and access to peer-reviewed manuscripts. This system already serves as an archival repository for several agency collections. The repository meets all requirements of the OSTP Memo. The system will be upgraded to support a maximum twelve-month embargo. Peer-reviewed publications will also be dual hosted in PubMed Central to increase the distribution and archiving of CDC publications.

Data Repository: CDC will archive the research data and metadata in ways that enable preservation and access, and that also use widely available and nonproprietary formats. To achieve this, CDC will investigate available platforms for data sharing suitable for the research datasets that are produced throughout CDC and most beneficial to stakeholders. These platforms may be government or commercial, or they may use other approaches, but they will comply with OMB M-13-13 dataset requirements. All released data must have metadata required by OMB M-13-13 documentation that describes how data were collected, what the data represent, the data’s completeness and accuracy, and potential limitations for use, including information to help preclude misinterpretation. 



What is the embargo period for publications and datasets?

The Public Access to CDC Funded Publications Policy allows for a maximum 12-month embargo of the manuscript from publication date.


Where can I find the full Public Access Policy?

Does this agency require a data management plan (DMP)?

Yes. CDC policy requires extramural research applicants to describe their “Resource Sharing Plan” (includes data) and “Translational Plan” as part of their submitted application and proposal. CDC’s data management plan template allows description of how applicants will make research data available. The data management plan will be assessed during the application and proposal review, and the quality may affect assigned scores

The existing CDC/ATSDR Policy on Releasing and Sharing Data (CDC Data Policy) requires development of a data management plan for datasets covered by the policy. To maximize public access to digital scientific data, CDC will update its existing policy and guidelines to ensure that data management plans are developed for all such data, as required by the OSTP Memo, and establish the use of the developed generic data documentation templates.


How do I comply with the public access policy and submit a publication?

To collect the manuscripts, CDC will use the National Institutes of Health Manuscript Submission (NIHMS) system for both intramural and extramural manuscripts. Manuscripts resulting from funded work must be submitted directly to the NIH Manuscript Submission System (NIHMS).