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Federal Agency Public Access Compliance

A Research Guide summarizing the Federal public access policies resulting from the US Office of Science and Technology Policy memorandum of February 2013.

Implementation Timeline: ASPR

Publications Implementation: October 2015

  • Prospective plan applies to contracts, grants, cooperative agreements, interagency agreement and other transactions awarded after completion and posting of the plan. 

Data Implementation: Not specified.

Reference(s):

Compliance Monitoring: ASPR

Grant and contract solicitations:

  • ASPR will ensure new awards to researchers or institutions are not made unless the researcher has successfully satisfied all terms making digital data produced in the course previous ASPR-funded research freely available in compliance with the relevant data management plans. 

Non-competing continuation grant awards:

  • ASPR will manually check applications, proposals, and reports for compliance with the Public Access Plan (ASPR will explore mechanisms for automating this process) and delay processing for all non-competing continuation awards with a start date of October 1, 2016, and beyond that are not compliant.

Intramural research proposals:

  • ASPR will utilize ASPR intramural research databases to assess and monitor compliance by intramural researchers, measuring and reporting compliance publicly on an annual basis.

Extramural investigators:

  • ASPR requires extramural investigators to report the PubMed Central Identification Number (PMCID) or equivalent tag to their project or grant officers for any publication associated with their grant, cooperative agreement, contract, or other transaction.

Additional compliance monitoring:

  • ASPR will require periodic reporting on compliance with the approved data management plans as part of the terms and conditions of award and will develop mechanisms to monitor such compliance. 

Reference(s):

Publication and Data Repositories: ASPR

Publication Repository: PubMed Central (PMC)

Data Repository: Not Specified.

  • Where appropriate, authors are encouraged to use federally sponsored data repositories for publishing their digital scientific data sets.

Reference(s):

FAQ: ASPR

What is the embargo period for publications and datasets?

The ASPR Public Access Plan will allow for the embargo of published work for up to 12 months and digital scientific data sets for up to 30 months (depending on the status of derivative scientific publications),or upon publication of a peer reviewed publication based on the data set, whichever is sooner, unless this requirement has been waived in the approved data management plan.

Reference(s):

Where can I find the full Public Access Policy?

Does this agency require a Data Management Plan (DMP)?

Yes. ASPR will ensure that data management plans include clear plans for sharing research data.

ASPR will also ensure new awards to researchers or institutions are not made unless the researcher has successfully satisfied all terms of completed previous awards from ASPR, including making digital data produced in the course of previous ASPR-funded research freely available in compliance with the relevant data management plans for the previous awards.

Reference(s):

How do I comply with the public access policy and submit a publication?

Manuscripts resulting from funded work must be submitted directly to the NIH Manuscript Submission System (NIHMS).

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