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Federal Agency Public Access Compliance

A Research Guide summarizing the Federal public access policies resulting from the US Office of Science and Technology Policy memorandum of February 2013.

Implementation Timeline

Publications Implementation: October 1, 2016

Data Implementation: October 1, 2017


Compliance Monitoring

Grant and contract solicitations: Before awarding new grants or contracts, ACL will inquire whether prospective awardees are in compliance with the ACL Public Access Policy. Prospective awardees’ failure to comply with ACL’s public access policy could be considered a risk factor in making decision for new awards.

Non-competing continuation grant awards: Failure to comply with ACL’s public access to publications plan could result in withholding, suspension, or termination of funding for non-competing continuation awards.

Intramural research proposals: Compliance of ACL employees who published in peer-reviewed journals as part of their assigned duties will be monitored through internal clearance and reporting processes.

Additional compliance monitoring: 

Grantee compliance will be monitored by requiring the  Administration for Community Living (ACL) and National Institute on Disability, Independent Living, and Rehabilitation Research (NIDILRR) supported investigators to identify the PubMed Central Identification Number (PMCID) for any peer-reviewed publications associated with their grant, cooperative agreement, contract, or other funding mechanism to demonstrate compliance with the ACL Public Access Plan. PMC assigns the PMCID to peerreviewed publications (final peer-reviewed manuscript and final published article) that are under an embargo period as well as those that are already publicly available through PMC.

The data from the PMC’s funding agency administrative portal showing status of submitted final peer-reviewed manuscripts and final published articles associated with ACL/NIDILRR-funded grants, cooperative agreements, contracts, and other funding mechanisms will also be reviewed at a regular interval. This will enable ACL to monitor compliance and take appropriate action such as prompting investigators who are delayed in completing necessary actions that PMC requires in order to make the peer-review publications available to the public.


Publication and Data Repositories

Publication Repository: PubMed Central (PMC)

Data Repository: Not specified



What is the embargo period for publications and datasets?

The embargo period for a journal must be 12 months or less to meet the requirements of the ACL Public Access Policy for publications.


Where can I find the full Public Access Policy?

Does this agency require a data management plan (DMP)?

Yes. All ACL/NIDILRR extramural researchers receiving funding for scientific research must develop data management plans describing how they will provide for long-term preservation of, and access to, scientific data in digital formats resulting from ACL/NIDILRR funded research, or explain why long-term preservation and access cannot be justified.


How do I comply with the public access policy and submit a publication?

Submit final peer-reviewed manuscript to PMC through the National Institutes of Health Manuscript Submission System (NIHMS) upon acceptance of the manuscript for publication, with the understanding that these manuscripts will be made publicly available no later than 12 months after the official date of publication. The author should address the requirements for PMC deposit with the publisher at the time of acceptance or earlier to ensure compliance with the ACL Public Access Policy.