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Citation Managers: Inserting Citations & Creating Bibliographies

MS Word Add-on

Zotero intergrates with MS Word to easily insert citations and create bibliographies.

To install the Zotero add-on for Word

  • Open Zotero (make sure Word is closed)
  • Open the Tools menu
  • Click Add-ons then select the Options button for Zotero Word. Click Enable.

Open Word

  • Click on the Add-ins tab to see the custom tool-bars, including Zotero.

Insert Citations and Bibliographies


Using the Zotero toolbar in Word

Hover over each icon to see its function.

  • To add a citation, click the first button ("Insert Citation") on the toolbar.
    • Search for the reference you want to cite and press Enter. Zotero will add the citation at your cursor.
  • At the end of your paper, click the third button ("Insert Bibliography"). Your bibliography will appear, and new citations will be added automatically.
  • Change bibliographic styles with the sixth (gear) button on the toolbar ("Set Doc Prefs").

Zotero comes with the most common bibliographic styles, but many more are available to download.

To install a style (Firefox):

  1. Go to the Zotero Style Repository page in Firefox.
  2. Search for the name of the style you need.
  3. Click the Install link next to the style, then the Install button to confirm.
To install a style (Zotero Standalone):
  1. Go to the Zotero Style Repository page in Firefox.
  2. Search for the name of the style you need.
  3. Download the style (right-click the Install link and choose Save As).
  4. Open Zotero preferences. Click Cite, then Styles, then the "+" button, and select the style you downloaded (a .CSL file).

The new style will appear in Zotero's style lists.